Insurance Controller Weekly Checklist
How to Use This Weekly Checklist
This checklist helps insurance controllers maintain accounting accuracy throughout the week instead of allowing work to accumulate until month-end.
Recommended Frequency: Once every week
Estimated Completion Time: 2–3 hours
Primary Audience
- Insurance Controllers
- Accounting Managers
- Assistant Controllers
- Finance Directors
Weekly Accounting Health Check
| Task | Complete |
|---|---|
| Review outstanding reconciliation items | |
| Review unapplied cash aging | |
| Review trust balances | |
| Review carrier payables | |
| Review manual journal entries | |
| Review settlement status | |
| Review accounting KPI dashboard |
Trust Accounting Review
Verify:
- Trust account reconciled
- Trust variance reviewed
- Outstanding trust adjustments investigated
- Trust balances support carrier obligations
- No unexplained trust differences remain
Carrier Settlement Review
Review:
- Carrier statements received
- Settlement differences investigated
- Carrier payment schedule
- Outstanding carrier balances
- Settlement approvals completed
Commission Review
Confirm:
- Commission exceptions reviewed
- Manual commission adjustments approved
- Producer commission differences investigated
- Commission reports balanced
Reconciliation Review
Review status of:
- Premium reconciliation
- Trust reconciliation
- Carrier reconciliation
- Bank reconciliation
- Company payable reconciliation
Financial Controls
Verify:
- Outstanding approvals
- User access changes
- Manual journal entries
- Exception reports
- Workflow failures
Operational Review
Meet with accounting team to discuss:
- Outstanding issues
- Operational bottlenecks
- Manual processes
- Upcoming carrier settlements
- Month-end readiness
This meeting should focus on process improvements—not status updates.
KPI Review
Review weekly trends.
| KPI | Target | Current |
|---|---|---|
| Days to Close | ||
| Reconciliation Completion | 100% | |
| Trust Variance | 0 | |
| Unapplied Cash | ||
| Outstanding Exceptions | ||
| Settlement Accuracy | 100% | |
| Manual Journal Entries |
Questions Every Controller Should Ask Weekly
- Can accounting support another 20% growth?
- Which reconciliation consumed the most time?
- Which spreadsheet was updated the most?
- Which process generated the most manual work?
- What can be eliminated before next week?
- Which operational issue keeps repeating?
Weekly Improvement Goal
Every week eliminate one manual process.
- Not one task.
- One process.
Small improvements every week produce major operational improvements over time.
Common Warning Signs
Investigate immediately if:
- Reconciliation backlog increases
- Unapplied cash increases
- Trust balances fluctuate unexpectedly
- Carrier settlements are delayed
- Spreadsheet usage increases
- Manual journal entries increase
- Reports require manual adjustments
Deliverables Before Week End
Confirm completion of:
- Weekly reconciliation
- Trust review
- Carrier settlement review
- Commission review
- Executive dashboard review
- Controller KPI review
- Outstanding exception review
Schedule a PremiumAccounting.ai workflow assessment to automate your weekly controller activities while keeping QuickBooks, Sage Intacct, Xero, or Workday as your General Ledger.
Frequently Asked Questions
Weekly operational reviews prevent reconciliation issues from accumulating until month-end.
Reviewing reconciliation status, trust balances, carrier settlements, and unapplied cash provides the greatest operational visibility.
Yes. Weekly KPI reviews help identify trends before they affect financial reporting.
Increasing manual adjustments often indicate process weaknesses that should be corrected rather than repeated.
Controllers should aim to eliminate one repetitive manual process each week through better workflows or automation.
PremiumAccounting.ai serves as the insurance accounting subledger between your policy administration system and your General Ledger, automating reconciliation, trust accounting, carrier settlements, commissions, dashboards, and workflow management so controllers can focus on improving operations instead of maintaining spreadsheets.