Insurance Controller Weekly Checklist

This checklist helps insurance controllers maintain accounting accuracy throughout the week instead of allowing work to accumulate until month-end.

Recommended Frequency: Once every week

Estimated Completion Time: 2–3 hours

Primary Audience

Insurance Controllers
Accounting Managers
Assistant Controllers
Finance Directors

Weekly Accounting Health Check

Task	Complete
Review outstanding reconciliation items
Review unapplied cash aging
Review trust balances
Review carrier payables
Review manual journal entries
Review settlement status
Review accounting KPI dashboard

Premium Accounting Review

Confirm:

Premium transactions processed successfully
Outstanding endorsements reviewed
Return premium processed
Premium adjustments reviewed
Premium exceptions investigated

Trust Accounting Review

Verify:

Trust account reconciled
Trust variance reviewed
Outstanding trust adjustments investigated
Trust balances support carrier obligations
No unexplained trust differences remain

Carrier Settlement Review

Review:

Carrier statements received
Settlement differences investigated
Carrier payment schedule
Outstanding carrier balances
Settlement approvals completed

Commission Review

Confirm:

Commission exceptions reviewed
Manual commission adjustments approved
Producer commission differences investigated
Commission reports balanced

Reconciliation Review

Review status of:

Premium reconciliation
Trust reconciliation
Carrier reconciliation
Bank reconciliation
Company payable reconciliation

Financial Controls

Verify:

Outstanding approvals
User access changes
Manual journal entries
Exception reports
Workflow failures

Operational Review

Meet with accounting team to discuss:

Outstanding issues
Operational bottlenecks
Manual processes
Upcoming carrier settlements
Month-end readiness

This meeting should focus on process improvements—not status updates.

KPI Review

Review weekly trends.

KPI	Target	Current
Days to Close
Reconciliation Completion	100%
Trust Variance	0
Unapplied Cash
Outstanding Exceptions
Settlement Accuracy	100%
Manual Journal Entries

Questions Every Controller Should Ask Weekly

Can accounting support another 20% growth?
Which reconciliation consumed the most time?
Which spreadsheet was updated the most?
Which process generated the most manual work?
What can be eliminated before next week?
Which operational issue keeps repeating?

Weekly Improvement Goal

Every week eliminate one manual process.

Not one task.
One process.

Small improvements every week produce major operational improvements over time.

Common Warning Signs

Investigate immediately if:

Reconciliation backlog increases
Unapplied cash increases
Trust balances fluctuate unexpectedly
Carrier settlements are delayed
Spreadsheet usage increases
Manual journal entries increase
Reports require manual adjustments

Deliverables Before Week End

Confirm completion of:

Weekly reconciliation
Trust review
Carrier settlement review
Commission review
Executive dashboard review
Controller KPI review
Outstanding exception review

Related Playbooks

Schedule a PremiumAccounting.ai workflow assessment to automate your weekly controller activities while keeping QuickBooks, Sage Intacct, Xero, or Workday as your General Ledger.

Talk to an Insurance Accounting Consultant See Pricing

Frequently Asked Questions

Weekly operational reviews prevent reconciliation issues from accumulating until month-end.

Reviewing reconciliation status, trust balances, carrier settlements, and unapplied cash provides the greatest operational visibility.

Yes. Weekly KPI reviews help identify trends before they affect financial reporting.

Increasing manual adjustments often indicate process weaknesses that should be corrected rather than repeated.

Controllers should aim to eliminate one repetitive manual process each week through better workflows or automation.

PremiumAccounting.ai serves as the insurance accounting subledger between your policy administration system and your General Ledger, automating reconciliation, trust accounting, carrier settlements, commissions, dashboards, and workflow management so controllers can focus on improving operations instead of maintaining spreadsheets.