Wholesale insurance brokers manage complex financial relationships between retail agencies, insurance carriers, producers, and insureds. Every policy transaction affects premium accounting, billing, collections, commissions, carrier obligations, trust accounting, reconciliation, and financial reporting. Premium Accounting is purpose-built for wholesale insurance organizations that need more than traditional accounting software. The platform centralizes policy-level financial operations while integrating with QuickBooks, Xero, Sage, Workday, and other supported accounting platforms.
Watch how wholesale insurance organizations simplify premium accounting, billing, payments, trust accounting, carrier settlements, commissions, reconciliation, and financial reporting through one insurance-native platform.
Wholesale insurance accounting differs significantly from traditional business accounting. Every policy transaction creates financial activity involving multiple parties, including retail agencies, producers, insurance carriers, premium finance companies, and insureds. Unlike a standard accounting department that records invoices and payments, wholesale insurance accounting must preserve the relationship between policy transactions and their financial impact. Premium billing, premium collections, commissions, taxes, policy fees, trust balances, carrier obligations, refunds, endorsements, cancellations, and settlements all become part of a single financial lifecycle. Premium Accounting provides wholesale insurance brokers with one insurance-native financial platform that connects these activities together instead of forcing accounting teams to reconcile multiple systems at month end.
Many wholesalers have grown by adding new carrier appointments, expanding into additional states, launching specialty programs, and increasing the number of retail agency relationships they support. While premium volume grows, financial operations often continue relying on disconnected systems.
Accounting teams may work from:
Each system contains part of the financial picture. Premium Accounting replaces this fragmented approach with one insurance financial operations platform that connects every major accounting workflow throughout the policy lifecycle.
Traditional accounting software records financial entries after transactions occur. Premium Accounting begins with the insurance transaction itself.
Every financial event remains connected to:
Because financial activity stays connected to the originating insurance transaction, accounting teams can understand not only what changed financially, but also why it changed. This creates better financial transparency while reducing research time during audits, reconciliations, and month-end close.
Wholesale brokers manage millions of dollars in premium flowing between retail agencies and insurance carriers.
Premium Accounting helps accounting teams maintain policy-level visibility into:
Rather than relying on summarized ledger balances, accounting teams can review every financial component that contributed to the current premium position.
Wholesale billing frequently involves more than issuing a simple invoice. Premium Accounting supports billing throughout the policy lifecycle, including new business, renewals, endorsements, audits, cancellations, reinstatements, installment schedules, policy fees, taxes, and premium adjustments. Every invoice remains connected to the underlying insurance transaction. As policy changes occur, billing history remains intact while the financial impact of those changes is preserved through complete audit history. This provides accounting teams with a far more accurate picture than maintaining separate invoice spreadsheets.
Collecting premium is only part of the payment process.
Accounting teams must also understand:
Premium Accounting connects payment activity directly to policy-level accounting, reducing manual payment posting while improving visibility into premium collections and outstanding balances.
Wholesale brokers often collect premium that ultimately belongs to insurance carriers. Trust accounting helps distinguish premium funds from operating revenue while maintaining visibility into carrier obligations, commissions, taxes, refunds, and outstanding settlements. Premium Accounting centralizes these financial relationships through policy-level accounting. Instead of reviewing trust balances separately from billing or premium accounting, accounting teams can understand how every financial event affects trust activity. This significantly improves transparency during reconciliation and carrier settlement preparation.
Commission accounting becomes increasingly difficult as wholesale organizations expand into additional carriers, producers, and agency relationships. Premium Accounting maintains commission activity throughout the policy lifecycle. New business, renewals, endorsements, cancellations, audits, return premium, and policy adjustments all remain connected to the commission calculations they create. Accounting teams can review producer commissions, agency commissions, brokerage revenue, commission adjustments, and return commissions from one centralized accounting platform. This eliminates much of the spreadsheet administration traditionally associated with commission accounting.
Carrier settlements represent the culmination of every financial event that occurred throughout the accounting period. Premium Accounting continuously tracks carrier obligations rather than forcing accounting teams to recreate settlement calculations each month. Premium received, commissions retained, refunds, return premium, adjustments, and prior settlements all remain connected to the carrier relationship. By preserving this financial history throughout the policy lifecycle, settlement preparation becomes significantly more efficient while reducing the likelihood of manual errors.
Wholesale executives require more than standard accounting reports.
Premium Accounting provides reporting across:
Leadership gains visibility into premium growth, commissions, trust balances, carrier obligations, settlement activity, outstanding receivables, payment trends, and operational performance from one insurance-native reporting platform. Instead of producing reports from multiple disconnected systems, accounting teams can generate operational and financial insights from one centralized source of insurance accounting data.
Growth should not require more spreadsheets. As wholesalers expand into additional carriers, specialty programs, and distribution channels, Premium Accounting provides a consistent financial operating model capable of supporting increasing transaction volume. Organizations can continue scaling premium, policies, agencies, producers, and carrier relationships while maintaining standardized financial controls, reconciliation processes, and reporting structures. Instead of adding administrative overhead, Premium Accounting provides a financial foundation designed for long-term operational growth.
| Traditional Accounting Process | Premium Accounting |
|---|---|
| Billing, payments, commissions, settlements, and reporting are managed in separate systems. | Every financial process is connected through one insurance-native platform. |
| Accounting teams rely heavily on spreadsheets to calculate commissions, carrier balances, and trust activity. | Policy-level financial transactions automatically remain connected throughout the insurance lifecycle. |
| Financial information must be manually reconciled between the AMS, accounting software, payment processor, and carrier statements. | Billing, premium accounting, payments, commissions, trust accounting, and settlements share the same financial data. |
| Carrier obligations are often calculated only during month-end settlement preparation. | Carrier payables are continuously tracked throughout the policy lifecycle. |
| Commission calculations frequently require manual adjustments after endorsements, audits, or cancellations. | Commission activity remains connected to every policy transaction, including endorsements, audits, cancellations, and return premium. |
| Trust accounting is maintained separately from billing and premium accounting. | Trust balances are directly connected to premium collections, carrier obligations, refunds, and settlements. |
| Financial reporting requires combining information from multiple systems. | Executive reporting is generated from one centralized insurance accounting platform. |
| Month-end reconciliation is time consuming because financial information exists in multiple places. | Accounting teams reconcile financial activity continuously instead of rebuilding transactions at month end. |
| Growth usually requires additional spreadsheets and manual processes. | The platform scales across multiple carriers, programs, agencies, producers, and states without increasing accounting complexity. |
| Limited visibility into the complete financial lifecycle of a policy. | Every financial transaction remains connected from policy issuance through final carrier settlement. |
Premium Accounting replaces fragmented financial operations with one insurance-native accounting platform designed specifically for wholesale insurance organizations. Instead of managing separate systems for billing, premium accounting, payments, commissions, trust accounting, reconciliation, and carrier settlements, accounting teams work from a single source of financial truth.
Premium Accounting is an insurance-native accounting platform built specifically for wholesale insurance brokers. The platform centralizes premium accounting, billing, premium collections, trust accounting, commission accounting, carrier settlements, reconciliation, financial reporting, and general ledger integration into one connected financial workflow. Unlike traditional accounting software that focuses primarily on ledger entries, Premium Accounting maintains policy-level financial detail throughout the insurance lifecycle. Every invoice, payment, endorsement, cancellation, commission adjustment, refund, and settlement remains connected to the originating policy, providing accounting teams with complete financial visibility while reducing manual reconciliation and spreadsheet dependency. Wholesale organizations can continue using QuickBooks, Xero, Sage, Workday, or another supported accounting platform as the general ledger while Premium Accounting serves as the insurance accounting subledger that powers day-to-day financial operations.
Manage policy-level premium accounting, carrier balances, trust accounting, commissions, financial adjustments, and reporting through one insurance-native accounting platform.
Generate insurance invoices, manage installment billing, monitor receivables, and connect billing directly to premium accounting.
Collect premium through ACH and credit card payment workflows while connecting every payment to invoices, policies, trust accounting, and carrier obligations.
Track producer commissions, brokerage commissions, return commissions, commission adjustments, reconciliation, and commission reporting.
Maintain visibility into premium trust balances, carrier obligations, refunds, reconciliation, and financial controls.
Prepare carrier settlements using policy-level accounting data instead of disconnected spreadsheets and manual calculations.
Connect billing, premium accounting, payments, trust accounting, commissions, settlements, reconciliation, and reporting through one centralized insurance financial operations platform.
Managing premium accounting across retail agencies, carriers, producers, policy transactions, commissions, trust balances, settlements, and financial reporting should not require multiple disconnected systems. Premium Accounting provides wholesale insurance organizations with one insurance-native accounting platform that connects every major financial workflow throughout the policy lifecycle. By centralizing billing, premium accounting, payments, trust accounting, carrier settlements, reconciliation, commissions, and financial reporting, accounting teams spend less time maintaining spreadsheets and more time managing the business. Whether your organization is expanding into new carrier relationships, specialty programs, additional states, or higher premium volume, Premium Accounting provides the financial infrastructure needed to support long-term operational growth.