Managing premium accounting across multiple programs, carriers, producers, policies, commissions, and trust accounts can quickly become complex. Premium Accounting gives MGAs an insurance-specific platform for billing, premium accounting, payments, reconciliation, commission management, carrier settlements, and financial reporting. Premium Accounting operates as an insurance accounting subledger while integrating with QuickBooks, Xero, Sage, Workday, and supported enterprise accounting systems.
Watch how MGAs can manage premium billing, trust accounting, commissions, carrier settlements, reconciliation, and financial reporting through one insurance-native platform.
MGAs manage financial activity between insureds, retail agencies, producers, carriers, program administrators, and other insurance partners. Traditional accounting systems can record general ledger activity, but they are not designed to manage the detailed insurance transactions that occur before information reaches the general ledger.
Premium Accounting provides MGAs with an insurance-specific financial operations platform for managing:
The platform maintains the insurance transaction detail while QuickBooks, Xero, Sage, Workday, or another supported accounting system remains the general ledger.
Learn more about Insurance Premium Accounting.
MGAs do more than issue invoices and record payments. Each transaction may need to be allocated across premium, taxes, policy fees, inspection fees, commissions, carrier payables, producer payables, and other financial components.
A single policy may also include:
Managing these transactions through spreadsheets or disconnected systems increases manual work and makes reconciliation more difficult. Premium Accounting helps MGAs maintain policy-level financial detail while automating the accounting activity associated with each transaction.
Learn more about Insurance Accounting Platform.
Premium Accounting allows MGAs to generate and manage invoices for insurance transactions including:
Invoices can be connected to the underlying policy, insured, producer, program, carrier, and transaction. Accounting teams can track invoice balances, due dates, payment activity, adjustments, and outstanding receivables without maintaining separate spreadsheets.
Learn more about Insurance Billing Software, Insurance Premium Billing Software, Insurance Invoicing Software.
Premium Accounting records the financial components of each insurance transaction in an insurance-specific subledger.
The system can maintain separate amounts for:
This gives MGA accounting teams visibility into how each policy transaction affects receivables, payables, commissions, trust balances, and the general ledger.
Learn more about Insurance Premium Subledger.
MGAs may collect funds that must be managed separately from operating revenue. Premium Accounting helps maintain clear records of premium received, amounts payable to carriers, commissions earned, producer amounts, fees, refunds, and unsettled balances.
The platform supports trust accounting workflows including:
Premium Accounting does not replace the MGA’s bank account or general ledger. It provides the insurance transaction detail required to support accurate trust accounting and reconciliation.
Learn more about Trust Reconciliation Checklist.
MGAs often manage commissions across multiple carriers, programs, agencies, producers, and policy transactions.
Premium Accounting can track:
Commission activity remains connected to the policy and transaction that generated it, helping accounting teams identify discrepancies and reduce manual calculations.
Learn more about Commission Accounting Software.
Premium Accounting helps MGAs calculate and track amounts due to insurance carriers based on premium collected, commissions, fees, refunds, adjustments, and other policy-level activity. Carrier settlement workflows can include:
This creates a clear connection between individual policy transactions and the total amount remitted to the carrier. Learn more about Carrier Settlement Checklist.
Premium Accounting helps MGAs reconcile invoices, payments, commissions, carrier payables, refunds, fees, and general ledger activity.
The platform can support reconciliation across:
Accounting teams can identify unmatched, incomplete, duplicated, or out-of-balance transactions before month-end. Learn more about Insurance Reconciliation Software, Premium Reconciliation Checklist, Insurance Accounting Software, Insurance Commission Reconciliation Checklist.
Premium Accounting can connect billing and accounting workflows with online premium payment capabilities. MGAs can provide payment links that allow authorized payers to submit payments by ACH or credit card. Payment information can then be connected to the related invoice and policy transaction.
Supported workflows may include:
Learn more about Insurance Payment Software, Insurance ACH Payments, Insurance Credit Card Payments.
Premium Accounting operates as the insurance accounting subledger while the MGA continues using its existing accounting or ERP platform as the general ledger.
Depending on the configured integration, Premium Accounting can synchronize accounting activity such as:
This reduces duplicate entry while preserving detailed insurance transaction information outside the general ledger.
Learn more about QuickBooks Insurance Integration, Xero Insurance Integration, Sage Insurance Integration, Workday Insurance Integration, and General Ledger Integration Insurance.
Premium Accounting provides reporting based on insurance transactions rather than only general ledger balances.
Reports can provide visibility into:
This helps MGA leadership and accounting teams understand financial activity by program, carrier, policy, agency, producer, and line of business.
Learn more about Insurance Financial Reporting Software.
Premium Accounting is designed to support MGAs that operate across multiple insurance programs and distribution relationships.
The platform can organize financial activity by:
This structure gives MGAs greater control over reporting, reconciliation, commissions, settlements, and financial operations as the organization grows.
Learn more about Insurance Billing, Payments & Accounting Platform
Premium Accounting helps MGAs establish consistent accounting processes across billing, collections, commissions, trust accounting, settlements, and month-end close.
Financial controls can include:
These controls help reduce undocumented adjustments and improve visibility into who created, changed, approved, or reconciled a transaction.
Learn more about Insurance Month-End Close Checklist.
Many MGAs use spreadsheets to calculate commissions, track carrier payables, reconcile premium, and prepare settlement reports.
Spreadsheets can be useful for analysis, but relying on them as the primary accounting workflow creates challenges including:
Premium Accounting centralizes insurance accounting activity and preserves the connection between financial totals and the underlying policy transactions.
Learn more about Insurance Accounting Modernization Roadmap.
| Premium Accounting | General Ledger |
|---|---|
| Maintains policy-level insurance detail | Maintains company-level financial accounts |
| Tracks premium, fees, taxes, and commissions | Records summarized accounting entries |
| Manages carrier and producer payables | Maintains accounts payable balances |
| Supports trust and premium reconciliation | Supports bank and financial statement reconciliation |
| Connects transactions to policies and programs | Connects entries to general ledger accounts |
| Serves as the insurance accounting subledger | Serves as the financial system of record |
Premium Accounting complements QuickBooks, Xero, Sage, Workday, and other accounting systems. It does not require MGAs to replace their existing general ledger.
Replace disconnected spreadsheets and manual accounting processes with an insurance-native platform for premium accounting, billing, payments, trust accounting, commissions, reconciliation, carrier settlements, and financial reporting.